How to set Outlook Express to save a copy of email messages in the server

One advantage of POP3 email is that one can download email messages onto one's computer and then read and reply to them without needing to be connected to the Internet. This also saves on the email server disk space usage because email is automatically deleted once they are downloaded by the email client.

However, there are cases where several users need to access the same email account. It would make email harder to manage if all the messages were to be saved onto the server and the messages viewed purely by webmail. This would also add to the disk space usage if messages are not deleted regularly. Fortunately, there is a simple solution to this by changing some settings in your Outlook Express.

You can set your Outlook Express to save copies of messages on the server, so that they are not deleted once you download those messages. Just follow these simple steps:

1. Click on Tools > Accounts > highlight the particular email address > click the Properties button > go to Advanced tab.
2. On the bottom part, under "Delivery", put a check mark on the "Leave a copy of messages on server".
3. Put a check mark on "Remove from server after ___ day(s)" to indicate how many days before Outlook Express will delete the mail the next time it connects to the server.

Note:
You need to repeat each step for every Outlook Express client that will access the email account. Otherwise, if even one Outlook Express accesses the email account without being set to leave a copy of messages on the server, it will automatically delete all the messages in the server after downloading the mail.